Annex B: Grant conditions – GOV.UK

1. In this appendix:

  • “The project” refers to the commissioning of behavioral weight management services (level 2) for children and their families, as well as short and prolonged interventions for children identified as overweight or obese in the national weight measurement program of the child, as detailed in the grant application of the authority

  • “The department” means the Ministry of Health and Social Affairs

  • “Authority”: a local authority of higher or unitary level identified in appendix A. “local authorities of higher and unitary level”:
    • a county council in England
    • a district council in England, other than a district council in a county for which there is a county council
    • a London Borough Council, the Council of the Isles of Scilly
    • the City of London Common Council
  • “The Secretary of State” means the Parliamentary Under-Secretary of State responsible for prevention, public health and primary care

  • EPS‘means Public Health England or any relevant successor body

  • “Behavioral (Level 2) Weight Management Services for Children and Their Families” refers to multi-component family programs focusing on food intake, physical activity and behavior change for overweight and overweight children. obesity, with the primary purpose of maintaining weight and achieving a healthier weight, rather than weight loss, depending on the child’s age, stage of growth and degree of obesity

  • “Prolonged brief intervention” means one or more sessions in which a practitioner discusses a child’s weight or growth with their parent or guardian, uses behavior change techniques to support acceptance and action, and offers personalized support and subsequent referral to services. This would take place once a child has been identified as being overweight or living with obesity

2. The grant will only be paid to the authority to support eligible expenditure.

Eligible expenses

3. Eligible expenditure means payments made by the authority or any person acting on behalf of the authority, between 1 July 2021 and 30 June 2022, for the purposes of the project. Expenses beyond June 30, 2022 may only be eligible with the express authorization of Her Majesty’s Department and Treasury. Eligible expenditure may include expenditure associated with setting up individual large-scale projects, such as providing benchmarks, up to a value of 10% of the authority’s expenditure for the project.

4. Eligible expenditure must be expenditure newly incurred by the authority. It does not include expenses that have already been incurred before July 1, 2021 or that have already been allocated or allocated by the local authority from existing budgets. It also does not include expenses relating to activities that do not support the objectives of the project.

5. If the authority bears any of the following costs, these must be excluded from eligible expenditure:

a) contributions in kind

b) payments for activities of a political or exclusively religious nature

c) depreciation, amortization or depreciation of fixed assets held by the authority

d) Deductible VAT recoverable by the authority from HM Revenue and Customs

e) interest or service charge payments for finance leases

f) gifts or incentive payments, other than promotional items of a value not exceeding £ 10 per year to a person, unless otherwise approved in writing by the department

g) entertaining (entertaining for this purpose means anything which would be of a taxable benefit to the recipient, in accordance with applicable UK tax regulations)

h) legal fines, fines or penal sanctions

6. The authority should not deliberately make commitments for eligible expenditure before there is an operational need for it to do so.

7. For the purpose of defining the timing of payments, a payment is made by the authority when the money is out of its control (or out of the control of anyone acting on behalf of the authority). The money will be presumed to have escaped this control by the time legal tender is passed to a supplier (or, if it is a salary, to an employee), when a letter is mailed to a supplier or to an employee containing a check or instruction is sent to a bank to make payment to a vendor or employee by direct credit or wire transfer.

Payment terms

8. The grant will be paid in quarterly installments according to the cash flow requirements profile agreed by the department and attached as Annex A. Public health officials of local authorities should inform their financial teams of this funding.

9. If, at any time, the authority finds that the above profile no longer reflects the structure of eligible expenditure during the year, the authority must inform the service as soon as possible.

Declaration of use of the grant

10. The authority must prepare a “declaration of use of grants” for the period from July 1, 2021 to June 30, 2022 to be submitted to EPS no later than June 30, 2022. The declaration of use of the grant must be in a form agreed between the authority and EPS and must provide details of the eligible expenses for the period. The statement of use of the grant must be certified by the director general of the authority that to his knowledge, the amounts indicated on the statement are all eligible expenditure and that the grant has been used for the intended purposes.

11. The state of use of grants submitted to EPS shall be accompanied by a report from the chief executive or chief financial officer of the authority indicating whether he has received an audit opinion from the chief internal auditor of the authority that he can provide reasonable assurance that the statement of use of the grant, in all material respects, faithfully presents the eligible expenditure for the period July 1, 2021 to June 30, 2022 in accordance with the definitions and conditions of this determination.

12. The authority should promptly inform the ministry of any significant financial control issues raised by its internal auditors.

13. If the statement of grant use reveals a grant overpayment, the authority must reimburse this amount within 30 days of the ministry’s request.

14. The Secretary of State may at any time require that another external validation be carried out by an accountant or a duly qualified independent auditor, on the use of the grant.

Progress reports

15. The authority shall prepare a progress report at quarterly intervals or at other intervals specified by EPS, to be submitted to EPS on a date to be specified by EPS. The report should provide details of the eligible expenditure incurred to date and the progress made against the planned budget.

Data gathering

16. The authority should provide data on the provision of child and family weight management services and on the provision of prolonged brief interventions, as specified by EPS, to be submitted to EPS at the end of month 1 and month 12 from the date of receipt of the grant or at intervals which may be specified by EPS.

17. The authority should also ensure that project providers are required to collect, monitor and provide a minimum set of anonymized data at the service user level, as may be specified by EPS, to be submitted to EPS on a monthly basis. The minimum dataset model will be based on a suitable version of EPSThe Child Weight Management Service’s Minimum Data Set Collect and Record Tool. This will allow EPS to monitor related activities and results. The data will be shared with EPS safely, stored and processed in accordance with the law.

Financial direction

18. The authority should maintain a sound system of internal financial controls.

19. If the authority has reason to suspect a financial irregularity in the use of a grant paid under this funding arrangement, it must immediately notify the Ministry, explain the steps taken to investigate the suspicions and keep the ministry informed of the progress of the work. investigation. For these purposes, “financial irregularity” includes:

  • fraud or other irregularity
  • mismanagement
  • use of the grant for purposes other than those for which it was granted

Records to be kept

20. The authority should maintain reliable, accessible and up-to-date accounting records with an adequate audit trail for all expenditure funded by grants under this determination.

21. The authority and any person acting on behalf of the authority must allow both:

a) the Comptroller and Auditor General or designated representatives

b) the Secretary of State or designated representatives

free access at all reasonable times to all documents (including computerized documents and data) and other information related to the grant payable under that determination, or for the purposes for which the grant was used, subject to the provisions of paragraph 22.

22. The documents, data and information referred to in paragraph 20 are those that the Secretary of State or the Comptroller and Auditor General may reasonably require for the purposes of his financial audit or of any department or other public body or for carrying out reviews of the the economy, efficiency and effectiveness with which any ministry or other public body has used its resources. The authority must provide the additional explanations reasonably required for these purposes.

23. Subsections 20 and 21 do not constitute a requirement for the examination, certification or inspection of the accounts of the authority by the Comptroller and Auditor General under section 6 (3) of the National Audit Act. 1983. The Comptroller and Auditor General will seek access in a measured manner in order to minimize any burden on the authority and avoid duplication of efforts in researching and sharing information with the Audit Commission.

Non-compliance with the conditions and recovery of the subsidy

24. If the authority does not comply with any of these conditions, or if an overpayment is made under this grant or an amount is paid in error, or if one of the events set out in paragraph 25 occurs , the Secretary of State may reduce, suspend or withhold payment of grants or demand the repayment of all or part of the sums paid, as may be determined by the Secretary of State and notified in writing to the authority. The sum which has been notified will become immediately refundable to the Secretary of State who may charge this sum against any future amount due to the authority of the central government.

25. The events referred to in paragraph 24 are:

(a) the authority purports to transfer or assign any right, interest or obligation arising from that determination without the prior consent of the Secretary of State

b) any information provided in any grant application payable pursuant to this determination, or in any subsequent supporting correspondence, is found to be materially incorrect or incomplete in the opinion of the Secretary of State

c) it appears to the Secretary of State that other circumstances or events have occurred which are likely to significantly affect the ability of the authority to achieve the results, activities, milestones and objectives set out in the ‘offer

d) the chief internal auditor of the authority is unable to provide reasonable assurance that the statement of use of the grants, in all material respects, fairly presents the eligible expenditure during the period of 1 July 2021 to June 30, 2022 in accordance with the definitions and conditions of this determination

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